Stage Management

National Stage Management Fellowship

To eligible students must meet the following requirements:

Stage managed a production that was produced at the student's home institution during the calendar year previous to the regional festival.

The student must be enrolled as an undergraduate, graduate or continuing part-time student at a college or university at the time of the production they are entering.


Regional Festival Preparation


If an eligible stage manager wishes to be considered for the National Stage Management Fellowship at his/her regional festival, the student must submit the following to the Regional Chair of Design, Technology, and Management, or to the Regional Stage Management Coordinator, as detailed at each region's individual web site:


A.     letter of intent, written solely by the student, including: a short commentary of the stage manager's 'approach statement', a brief statement about why the student believes he/she may gain a positive experience by participating in the regional festival and his/her intention to practice stage management in the future.


B.     1-page résumé.



The criteria for Regional Festival participation vary by region. Communicate with your regional Stage Management Coordinator about how “Festival Stage Managers” are selected and invited.


Participation at the Regional Festival


Prompt Script/Production Book(s) and the Design Expo


Each student is required to bring his or her prompt script/production book(s) from the entered production.


The prompt script should be the genuine book(s) the student used during the actual production. It should not be beautified or improved after closing night (though materials should NOT include personal cast/crew contact information. Such information must be expunged. A sample of contact paperwork will be accepted in lieu of the original).


The prompt script should consist of ALL of the production's paperwork; these should include, but are not limited to:


·     The “Blocking Script” and the “Calling Script”, as one or more books, with blocking and cue-calling notation.


·     Rehearsal and performance notes, as presented to the production/design team.


·     Schedules, including rehearsals, tech rehearsals, etc.


·     Pre-show/post-show checklists, shift schedules, scene breakdowns, etc.


·     Forms, schedules, lists, and plots.


·     Important/necessary emails and communications.


All the above materials should be the bona fide working versions, created and used during the actual production process.


Prompt scripts will be exhibited as part of the regional “Design Expo." Stage managers, unlike their design counterparts, do NOT prepare a display along with their prompt script(s). The prompt script(s) will be available for examination by respondent(s) and festival attendees.


If the production is an official “Invited Festival Production” at the regional festival, a photocopy of that production's prompt script(s) may be substituted for the original along with an explanatory sign, at the stage manager's discretion.


Eligible—albeit inexperienced—stage managers are encouraged to participate!


The Festival Stage Management Team

Each regional participating (or non-participating) stage management student may volunteer to stage manage a festival event (10-minute plays, Irene Ryan Scholarship Auditions, Summer Stock Auditions, Faculty Acting Showcase, etc.) alongside the regional faculty coordinator and host school. After you've registered for your regional festival, contact the Regional Stage Management Coordinator if you would like an assignment.  It is a rewarding way to experience event stage management and contribute to your region.

Stage managing a Festival Event is not a requirement for regional festival participation, nor is it a criterion for the National Stage Management Fellowship.

The Stage Management Respondent

Each region invites a Stage Management Respondent from outside the region. During the regional festival, the stage management student participants must meet with the Respondent in any or all of several ways, coordinated by the Regional Stage Management Coordinator:


Individual or small-group interviews.


One or a series of workshops, wherein designated stage managers are the focus of a predetermined time period. Other stage managers are encouraged to attend.


A walk-through response to the stage manager's prompt script as part of the “Design Expo” response process.

The Respondent may have other workshop and/or response duties in addition to his/her work with the participating student stage managers.


Criteria for the National Stage Management Fellowship


Each of the eight KCACTF regions will select one stage management participant to be awarded a fellowship to attend the National Festival.

Selection will be based on the following:

·     Professionalism and completeness of the prompt script and other paperwork.

·     Personal demeanor and communication skills based on interviews and at workshops.

·     Written materials submitted prior to the Regional Festival.



Recipients of the National Stage Management Fellowship at each Regional Festival:


Will attend KCACTF National Festival in Washington D.C. Recipients are not sponsored to attend USITT National Conference.  

KCACTF will arrange for lodging, travel, and KCACTF National Conference registration.

Additionally, KCACTF will provide a local Metro SmartTrip card for travel during the week.

Fellows do NOT bring their prompt scripts/production books to the National Festival.


General Itinerary at KCACTF National Festival in Washington D.C.:

Tuesday – hotel check-in, orientation, and evening event

Wednesday, Thursday, Friday – Travel to theatres and performing arts organization in the D.C. Metro Area. In past years, Fellows have toured Arena Stage, Round House Theatre, Ford's Theatre, and the Washington National Opera Rehearsal Studios, as well as meeting with professionals from the Washington Ballet, O'Neill Theater Center, and Actors' Equity Association. Evenings include KCACTF play readings, professional productions in D.C. (when available), and the Irene Ryan Acting Scholarship Auditions


Saturday – Awards Ceremony and Depart

Detailed information and schedule will be emailed in early April.

Questions or Concerns – please contact your Regional DTM Chair or National DTM Chair